Code of Conduct
ESO-WSO 2020 Virtual Conference is a professional scientific event that provide a respectful, harassment-free and inclusive environment for all participants, regardless of gender identity, sexual orientation, disability, appearance, ethnicity, race, national origin, age or religion.
All Delegates, including speakers, exhibitors, media, staff, and other participants are expected to behave with integrity and respect towards other delegates attending or involved with the ESO-WSO Conference and/or any related event or activity.
The ESO-WSO is committed to informing Conference delegates about the code of conduct for event attendees, as well as ensuring that procedures and guidance for appropriate reporting of unacceptable behaviour of any kind are made available to all those involved.
The present Code of Conduct is not a legal document or prescriptive in nature. It supplements, but does not affect, the application of other relevant policies, regulations, rules and laws, including laws regulating the premises in which the ESO-WSO Conference takes place and any applicable host country agreement if the event takes place in a physical venue. The ESO-WSO complies with such policies and will report all inappropriate conduct accordingly.
Conference delegates will be provided with personalised credentials allowing them access to the Virtual Conference. These credentials are personal and non-transferable. Non-registered individuals and minors will not be able to access the Virtual Conference, unless upon prior agreement with the Virtual Conference organisers.
Throughout the Virtual Conference, all meeting delegates are expected to interact with fellow attendees in the same way as at a physical ESO-WSO Conference. As such:
- All communication, be it verbal or electronic, must be carried out in a respectful and polite manner. Inappropriate messaging or contact will not be tolerated.
- Live sessions during the Conference will be moderated. Delegates are expected to respect the choices of the moderator in selecting questions or comments, managing session times, etc.
- Any recording, filming, photography, screenshots or other capturing of presentations, live sessions or other events, including scientific E-Posters, taking place during, or associated with, the ESO-WSO 2020 Virtual Conference, is prohibited without the express consent of the presenter. Express consent is a written confirmation by the author in a live chat or email correspondence.
Participants are encouraged to report any experienced harassment to the designated ESO-WSO 2020 staff at firstname.lastname@example.org. The Conference organisers reserve the right to take any action deemed appropriate in case of harassment. Host institutions of reported individuals will be notified about filed harassment reports.
Attendees of the ESO-WSO 2020 Virtual Conference are required to respect the privacy of other participants and refrain from any unauthorized or unwelcomed recording or photography, including recording of any direct or indirect interactions or electronic messaging with other meeting delegates. Participants are not allowed to take photos or videos of scientific material shown unless express prior consent by the presenter has been ascertained. Moreover, integral recording of complete oral presentations is not allowed unless these are done by a professional entity that has been contracted for this purpose by or on behalf of the organiser.
Taking photos and recordings within the Conference environment for professional use is not allowed without obtaining prior permission from the organiser.
The ESO-WSO adheres to the copyright laws guiding the appropriate sharing of scientific research material, including data. Authors’ consent may be requested by the ESO-WSO in case sharing of scientific material from abstracts/posters/presentations will be required as part of ESO-WSO educational activities.
- As detailed under “Online behaviour at the ESO-WSO 2020 Virtual Conference”, any recording, filming, photography, screenshots or other capturing of presentations, live sessions or other events, including scientific posters, taking place during, or associated with, the ESO-WSO 2020 Virtual Conference, is prohibited without the express consent of the presenter. Express consent is a written confirmation by the author in a live chat or email correspondence.
Presenters and exhibitors are strongly encouraged to clearly indicate whether or not photography/recording of the poster, presentation, or exhibit booth and sharing/remixing of the material is permitted.
For the purpose of these guidelines, harassment consists of improper or unwelcome conduct that might reasonably be perceived as causing offence or humiliation to another person. Harassment may involve any conduct of a verbal, non-verbal or physical nature, including written and electronic communication, and may occur between persons of the same or different genders. Harassment in any form is not tolerated at the Conference.
Examples of harassment include, but are not limited to:
- Verbal comments that reinforce social structures of domination related to gender, gender identity, sexual orientation, disability, physical appearance, body size, ethnicity, race, age, religion, political affiliation
- The production or non-consensual sharing of harassing non-consensual photography or unwanted recording, including sexual images in public spaces (in any format, electronic or otherwise)
- Deliberate intimidation, stalking or following
- Sustained disruption of talks, sessions or other events
- Inappropriate contact, including via electronic communications
- Unwelcomed sexual attention
- Advocating for, or encouraging, any of the above behaviours
The Conference organisers reserve the right to take any action as deemed necessary as a consequence of any breach of the present Code of Conduct. This includes reporting to host institutions and permanent removal of Virtual Conference credentials.
In case of a breach of the Code of Conduct, the concerned individuals are requested to contact a member of the ESO-WSO staff at email@example.com.
The ESO-WSO reserves all rights to take any action to prevent and report violations of the Code of Conduct, including blocking access to the ESO-WSO 2020 Virtual Conference and filing a police report when appropriate. The ESO-WSO cannot investigate reports of harassment or other misconduct during the Conference but will inform the appropriate departments of the accused person’s host institution about any such filed report.